Requirements and Guidelines
The following documents are provided by the US Department of Agriculture/National Institute of Food and Agriculture as the primary documents to help faculty and staff prepare for a civil rights review.
- NIFA/USDA Civil Rights Compliance Guide for Extension
- NIFA/USDA Civil Rights Compliance Review Guide for Research and Projects
The following documents are provided by WSU CAHNRS and give more detailed guidance from the College on how to work in compliance with equal opportunity policies in the implementation of research and extension programs and projects.
- CAHNRS Statement of Commitment to Non-Discrimination
(Print and post in your county office.)
- WSU Extension Civil Rights Policies and Procedures
County Civil Rights SharePoint Site
The SharePoint site is used as a tool for housing your County Civil Rights files electronically. Each county has their own folder and a pre-labeled series of electronic folders to assist you in saving your documentation appropriately.
County Civil Rights Checklist and Filing Guide
County Directors should use this checklist to lead faculty and staff annually to review progress toward the goals outlined in their County Civil Rights Plan, and to make office compliance procedures and files are up-to-date. All forms and information referenced below are included in this checklist.
Planning and Advisory Systems
Public Notification Efforts
- Statement of Nondiscrimination – Example. Must be on ALL WSU Extension printed or electronic material.
- Reasonable Accommodation Statements – Samples. Must be on all meeting and training announcements.
- Required Posters – Printable
Program Implementation and Participation
- Reporting Contacts by County Spreadsheet – Sample Template
- County Resources and Facilities Datasheet
- ADA Compliance of County Office Guide – Checklist
- Letter of Confirmation of Organizational Policy – Samples
- Letter to Organization that Discriminates – Sample
Documentation and Reporting
Faculty, staff, and volunteers must know and understand WSU and WSU Extension’s procedures for civil rights complaints and for filing employment discrimination and sexual harassment complaints.
- Discrimination, Sexual Harassment, and Sexual Misconduct Prevention – Online Training
- Discrimination Complaint Form – Office of Equal Opportunity
- Accessibility Complaint Form – Office of Equal Opportunity
Affirmative Action Practices
- Pre-Employment Inquiry Guide
- “All Reasonable Effort” guidelines
Required safety-related materials must be posted on a bulletin board in a central location. All posters are also available in Spanish.
- “Notice to Employees” for industrial insurance
- “Job Safety and Health Law” for occupational safety and health
- “Your Rights as a Worker in Washington State”
Staff Meeting Ideas
Census Bureau e-Tutorials
Census Bureau Information for WA
Relevant State and Federal Laws
WSU complies with state and federal civil rights laws, (WSU policies may be subject to periodic updates to reflect changes in these laws) including, but not limited to the following:
- The Smith-Lever Act of 1914 – Created the Cooperative Extension Service through the USDA and Land Grant Universities;
- Title VII of the Civil Rights Act of 1964 – Prohibits employers from discriminating against employees on the basis of sex, race, color, national origin, and religion;
- Title IX of the Education Amendments of 1972 – Prohibits discrimination on the basis of sex in education programs receiving federal financial assistance;
- Americans with Disabilities Act – Prohibits discrimination and ensures equal opportunity for persons with disabilities in employment, State and local government services, public accommodations, commercial facilities, and transportation;
- Section 504 of the Rehabilitation Act of 1973 – Prohibits discrimination on the basis of disability and requires reasonable accommodation for individuals with a disability under programs receiving federal financial assistance;
- Age Discrimination in Employment Act – Prohibits employment discrimination on the basis of age against persons age 40 and above;
- 1st amendment to the U.S. Constitution – Congress shall make no law respecting an establishment of religion, or prohibiting the free exercise thereof;
- 14th amendment to the U.S. Constitution – No state shall make or enforce any law which shall abridge the privileges or immunities of citizens of the United States; nor shall any state deprive any person of life, liberty, or property, without due process of law; nor deny to any person within its jurisdiction the equal protection of the laws; and
- Washington Law Against Discrimination (RCW 49.60) – The right to be free from discrimination because of race, creed, color, national origin, sex, honorably discharged veteran or military status, sexual orientation, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability is recognized as and declared to be a civil right.
Contact Jim Kropf