CAHNRS > Office of Research > The Proposal Timeline

The Proposal Timeline

Prior to an Agency Deadline, faculty should work with their grant administrators to meet the following internal deadlines to ensure timely proposal submission.

30 DAYS PRIOR

As soon as you conceive of submitting a proposal, submit a proposal intake form and provide pertinent information such as the Request for Proposal (or Notice of Funding Opportuning), deadline, and subawards. Please provide at minimum a 30 days notice or more if possible. There are exceptions to that timeframe, and we will work with you.

2 WEEKS PRIOR

The budget and the budget justification will be a work in progress and should be started as soon as possible. The final budget and budget justification should be sent to your grant administrator two weeks prior to the deadline. This is especially important if there is cost sharing/matching, and collaboration with other departments or subcontractors.

5 DAYS PRIOR

All proposal components should be submitted to your grant administrator 5 days prior to the deadline. This will give them time to put the complete package together, make sure it adheres to the RFP (or NOFO) guidelines, identify any incorrect or missing documents, and draft the eREX. If you need additional time to work on your narrative, please make arrangements with your grant administrator.

3 DAYS PRIOR

The eREX should be submitted to CAHNRS Grants.

2 DAYS PRIOR

The eREX should be submitted to ORSO 2 days prior to the deadline to give them time for final review and submission. They review proposals for the entire university and experience heavy volume during agency-specific deadlines.

Grant FAQs

For detailed information on proposal submission guidelines, please review ORSO Guideline 1 Proposal Review, Processing, and Submission.

When does a pre-proposal need to be submitted through an eREX?

A pre-proposal that requires an Authorized Official (AOR) signature or a detailed budget that needs to be certified are the only two reasons a pre-proposal will need an eREX and processing through ORSO.

The funding opportunity requires applicants to have a 501(c); can I still submit a proposal?

Yes, however, the proposal will need to be submitted through the WSU Foundation.

What is a limited submission?

A limited submission opportunity is when the funder restricts the number of proposal submissions per institution. ORSO has a vetting process to determine which application(s) will be approved for submission to the sponsor. You must fill out a Cover Letter to apply for a limited submission opportunity.

What is a narrative hold?

The Narrative Hold Program allows faculty the opportunity to finalize and polish the research/technical narrative sections associated with proposals currently being submitted via these online portals; (NIH) ASSIST, (NSF) Research.gov, (NASA) NSPIRES and the new online Workspace portal in Grants.gov. All documents, except the narrative, must be finalized 2 days prior to the agency deadline.